(財物及勞務採購之分類及權責劃分)Agency Subsidy Budget and Internal Budget

 

  • Agency Subsidy Budget and Internal Budget.

 

 Category

 Amount

 Requisition Form

 Review / Approval

 Procurement
 Agency Subsidy Budget and Internal Budget  General Requisition  Over NT$300,000  Fill out the procurement form in the Budget and Accounting System and the “Yuan Ze University Important Equipment (Bulk Items) Procurement Requisition Form” (available from the Office of General Affairs)
Forms:
Applicant → Unit Supervisor → Office of General Affairs (equipment items must be verified by the Property Management Section) → Accounting Office → Secretariat → President
System:
Applicant → (equipment items verified by Property Management Section) → Unit Supervisor → Office of General Affairs → Accounting Office → Secretariat
 (1) Contract with vendor based on open tender or restricted tender → Delivery
(2) Procurement officer places order via Government e-Procurement System in accordance with the common contract → Delivery
(3) Procurement officer signs a contract with vendor according to common contract specifications and pricing → Delivery
 NT$150,000 – NT$299,999 Fill out the procurement form in the Budget and Accounting System and the “Procurement Requisition Form”  Forms:
Applicant → Unit Supervisor → Office of General Affairs (equipment items must be verified by the Property Management Section)
System:
Applicant → (equipment items verified by Property Management Section) → Unit Supervisor → Office of General Affairs → Accounting Office → Secretariat 		 (1) Procurement officer notifies requisition unit via system to request vendor delivery → Delivery
(2) Procurement officer places order via Government e-Procurement System according to common contract → Delivery
(3) Procurement officer notifies requisition unit via system to request vendor to deliver according to contract specifications and pricing → Delivery
 Self-handled Requisition

 Under NT$150,000

  Fill out the “Self-handled Procurement Form” in the Budget and Accounting System  Applicant → Office of General Affairs (equipment items must be verified by the Property Management Section) → Unit Supervisor (for approval)   Unit handles purchase independently
 Designated Green Procurement Items  Ministry of Education subsidy projects, Higher Education Sprout Project subsidies, MOE Student Bilingual Learning Program computer and peripheral equipment procurement  Fill out the general procurement form in the Budget and Accounting System and submit a written “Yuan Ze University Important Equipment (Bulk Items) Procurement Requisition Form” or “Procurement Requisition Form”   Forms:
(1)“Procurement Information Transmission Form”: Applicant→Unit Supervisor→Office of General Affairs(equipment items verified by Property Management Section)
(2)“Major Equipment (Bulk Items) Purchase Requisition Form”: Applicant→Unit Supervisor→ Office of General Affairs (equipment items verified by Property Management Section)→Accounting Office →Secretariat→President
System:
Applicant→(equipment items verified by Property Management Section)→Unit Supervisor→Office 		(1) If the total amount exceeds NT$300,000, contract with vendor based on open tender → Delivery
(2) Procurement officer places order via Government e-Procurement System according to common contract → Delivery

 

  •  Research Procurement
 

 Category

 Amount   Requisition Form    Review / Approval    Procurement 
 Research Procurement

 General Procurement

 

 

Over NT$300,000

 

 

Fill out the procurement form in the budget/accounting system and the “Yuan Ze University Important Equipment (Bulk Items) Procurement Requisition Form” (available from the Office of General Affairs)

Forms:
Applicant → Project PI → Unit Supervisor → Office of General Affairs (equipment verified by Property Management Section) → Accounting Office → Secretariat → President.
System:
Applicant → (equipment verified by Property Management Section) → Project PI → Unit Supervisor → Office of General Affairs → Accounting Office → Secretariat

(1) Contract with vendor through open or restricted tender → Delivery.
(2) Procurement officer signs contract with vendor per common contract specifications and pricing → Delivery.

 NT$150,000 – 299,999

 Fill out procurement form in the budget/accounting system and the 'Research Project Procurement Data Transmission Form '. 

Forms:
Applicant → Project PI → Unit Supervisor → Office of General Affairs (equipment verified by Property Management Section).
System:                                                  Applicant → (equipment verified by Property Management Section) → Project PI → Unit Supervisor → Office of General Affairs → Accounting Office → Secretariat.

(1) Procurement officer notifies requisition unit to have vendor deliver goods → Delivery.
(2) Vendor delivers according to contract specifications and pricing → Delivery.

 Small-Scale Requisition

Under NT$150,000

 Fill out the 'Self-handled Procurement Form' in the budget/accounting system.

Applicant → (equipment verified by Property Management Section, if applicable) → Project PI.

 Unit conducts purchasing directly