Procedures for Procurement of Property and Services

Procedures for Procurement of Property and Services

一、  Internal Budget Projects

  1. Self-Managed Procurement：Procurement may be handled directly by the requesting unit under the following conditions.

(1)   Procurement amount is less than NT$150,000 (excluding consolidated tenders or price comparison cases. Please refer to the Announcement on the Amendment of Green Procurement Implementation Measures for more information).

(2)   Emergency procurement due to natural disasters or urgent school property issues.

(3)   Payment of government fees.

(4)   Approved by the President via official memorandum.

(5)   Technical service fees under NT$1,000,000 for non-government funded projects requiring professional planning/design.

  1. General Procurement：
  2. NT$150,000–299,999:

(1)   Requesting unit completes the Procurement Requisition Form, and finish the application in the budget system.

(2)   The General Affairs Office contacts the vendors offering from the Requesting unit for price comparison or negotiates with one vendor.

  1. NT$300,000 and above:

(1)   Public tender is required.

(2)   Requesting unit completes the Yuan Ze University Important Equipment (Bulk Items) Procurement Requisition Form which must be approved by the President.

(3)   finish the application in the budget system

(4)   Tender information is announced online and a bid opening meeting is held.

(5)   Announcement platforms:

    1. Government-funded: Government e-Procurement website.
    2. Non-government-funded: University website and Taiwan Procurement Gazette.

III.     Joint Supply Contracts / Equivalent Procedures

(1)   Government-funded:

    1. Follow central agency joint supply contract guidelines.
    2. Under NT$150,000: Fill out self-managed procurement form. (the Ministry of Education Subsidy、Higher Education Sprout Project、Bilingual Learning Program for College Students funds need to meet the rules of Green Procurement Implementation Measures)
    3. NT$150,000 and above: Fill out general procurement form.
    4. Complete paper-based approval and obtain Chief Secretary’s authorization.

(2)   Non-government-funded:：If vendor agrees to joint supply contract pricing:

    1. NT$150,000–299,999: Direct purchase.
    2. NT$300,000 and above: Separate contract required.

4. Computer and Peripheral Equipment Procurement

(1)   Government-funded projects over NT$300,000 must use public tender or joint supply contracts.

(2)   Projects under NT$300,000 may be consolidated for public tender.

(3)   Must comply with green procurement regulations if funded by Ministry of Education programs.

(4)  Please refer to the Announcement on the Amendment of Green Procurement Implementation Measures for more information

5. Restricted Tender

(1)   Applies to government or non-government funded projects that meet criteria under Articles 22 and 23 of the Government Procurement Act.

(2)   NT$150,000 and above:

    1. Fill out“Restricted Tender Application Form,” approved by the President.
    2. NT$150,000–299,999: Price comparison or negotiation by General Affairs Office.
    3. NT$300,000 and above: Bid opening meeting required.

二、  Research Project Procurement

  1. Self-Managed Procurement：Amount under NT$150,000 or approved by the President.
  2. General Procurement：NT$150,000–299,999:

(1)   Fill out Research Project Procurement Data Transmission Form.

(2)   The General Affairs Office contacts the vendors offering from the Requesting unit for price comparison or negotiates with one vendor.

  1. Public Tender：NT$300,000 and above:

(1)   Fill out Yuan Ze University Important Equipment (Bulk Items) Procurement Requisition Form, and approved by the President.

(2)   finish the application in the budget system

(3)   Tender information is announced online and a bid opening meeting is held.

(4)   Announcement platforms:

    1. Government-funded: Government e-Procurement website.
    2. Non-government-funded: University website and Taiwan Procurement Gazette.

4. Equivalent to Joint Supply Contracts：Follow joint supply contract pricing if vendor agrees.

(1)   NT$150,000–299,999: Direct purchase.

(2)   NT$300,000 and above: Separate contract required.

5. Restricted Tender

(1)   NT$150,000 and above, meeting university research procurement guidelines.

(2)   Fill out Restricted Tender Application Form or submit official memorandum, approved by the President.

    1. NT$150,000–299,999: Price comparison or negotiation.

NT$300,000 and above: Bid opening meeting required.